Senior Executive Assistant
Haringey
£27/hr
Start date: ASAP
AKTON Recruitment is working closely with the local authorities and we are looking for a Senior Executive Assistant in the Haringey area. 3 - 6 month contract.
Role Purpose
To provide professional and proactive diary, administrative and operational support to the Director of Children's Services and manage the Children's Services Business Unit.
Main Responsibilities
1. Manage the diary of the Director Of Children's Services (and/or Assistant Directors), working closely with them and the other Executive Assistants in Children's Services to ensure they make the best use of their time.
2. Manage meetings, including organising venues and refreshments, liaising with attendees, planning agendas, taking notes and chasing actions. This may include management team meetings and away days.
3. Be proactive - working with colleagues to set agendas in advance, ensuring the Director is well prepared for meetings with the right information, and prompted about important issues.
4. Be the first point of contact for the Director with residents, colleagues, councillors, other organisations including our regulators and dealing with complaints and sensitive issues courteously and helpfully. Coordinate responses and ensure they are high-quality and on time.
5. Support the Director to manage emails and correspondence, dealing with inboxes and redirecting enquiries.
Knowledge
* Good understanding of the responsibilities and functions of local authorities
* Knowledge of the council's priorities in the Borough Plan
* Knowledge of effective budget management
Qualifications
* Business and administration qualifications or training
* Project management qualification
Skills
* Ability to work with minimum supervision, prioritising workload and dealing with conflicting demands
* Highly organised, able to forward plan, manage expectations and anticipate what is needed
* Excellent written and verbal communication skills
* Ability to influence and manage someone else's time
* Good IT skills and competent using email and electronic systems
Experience
* Experience of working with senior executives, managing diaries and dealing with correspondence
* Experience of working with a variety of people including other teams and departments, politicians, residents and businesses
