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Office Manager

  • Location:


  • Sector:

    Building & Construction

  • Job type:


  • Salary:

    £20000 - £30000 per annum

  • Contact:

    Katie Needham

  • Contact email:

  • Job ref:


  • Published:

    18 days ago

  • Expiry date:


  • Startdate:


Akton Recruitment are seeking an experienced Office Manager on behalf of our client who has been established for just over 10 years. During this time, they have created a fantastic reputation for themselves and are looking to expand their team to meet high demands.

Our client is a triple ISO accredited company which offers clients an extensive range of services in the construction industry, including Civil Engineering, Plant Hire, Labour Supply and Ground-works.

Roles & Responsibilities:

To assist the project delivery team on a daily basis to ensure operational efficiency and accuracy across the business and adhere to timescales and deadlines.

  • Office Administration Duties
  • Generating project packs
  • Minute taking
  • Updating training matrix
  • Diary management
  • Ensuring weekly meetings are taking place
  • Assist in generating project plans
  • Arrange training and identify gaps
  • Monitor weekly HSQE paperwork from site, checking all boxes are completing and saving it to the correct folder
  • Arranging accommodation for site teams
  • Locating relevant suppliers in locality of the projects and compiling a list with distance and contact details, opening/closing times
  • Monitoring of small stores and replenishment of stock ie PPE
  • Administer the orders for material and plant
  • Negotiate prices and source plant and tools
  • Responsibility for ordering fuel for sites
  • Ensure rates lists and deals with plant and tool companies are kept up to date and agreement terms are known
  • Monitor and update approved supplier list
  • Raise Company purchase orders
  • Compile monthly project reports
  • Administer and co-ordinate plant & vehicles MOTs/Inspections/Condition
  • Produce weekly Tracker Reports, compiling summary and reporting to relevant departments
  • Report plant/vehicle/equipment faults in a timely manner
  • Hire/Off hire plant/equipment/vehicles in a timely manner
  • Monitor site photography and update social media
  • General office duties including reprographics, filing and archiving
  • Control stationery stock, re-order levels, monthly replenish for sites
  • Maintenance of IT equipment for sites
  • Ad-hoc duties as required
  • Assist team with ISO and company audits

Other duties:

  • Processing site holiday requests and monitor the rota
  • Assist with Project Based Costings
  • Assist with Month End Duties
  • General Office Duties
  • Archiving project files
  • Other ad-hoc duties as and when required

Required Qualifications:

  • Business Administration
  • Health and Safety Training

Successful Candidate:

  • 5 Years' experience in a similar role
  • Competent at using all Microsoft programs
  • Fantastic Communication Skills, verbal and written
  • Self-motivated with the ability to stay calm under pressure and ensuring deadlines are met
  • Highly organised