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General Administration

  • Location:

    Wakefield

  • Sector:

    Professional Services

  • Job type:

    Contract

  • Salary:

    £10 per hour

  • Contact:

    Jordan Richards

  • Contact email:

    jrichards@aktonrecruitment.com

  • Contact phone:

    0161 233 0034

  • Job ref:

    JR-297

  • Published:

    22 days ago

  • Duration:

    3 Months

  • Expiry date:

    09 Apr 00:00

  • Startdate:

    2020-03-12

Administration Officer 

Akton Recruitment currently has an exciting opportunity for an experienced Administration Officer to join the team within a Local Authority team in the Wakefield area.  

General Overview:
Responsible for general works administration duties associated with the Wakefield schools Framework. Must be focused on customer care with an infectious “can do” attitude with the flexibility and adaptability to be a team member in a changing business environment. Experience of working within a high profile, customer focused environment in addition to commercial and financial awareness including understanding contractual requirements.

Fundamental aspects of the role include:

• Creation and distribution of tailored Contractual documents for schools opting in to services
• Liaison with schools to ensure signed contracts are returned
• Implementation and management of Minor Works and Projects trackers across the Framework
• Administrative processing of WIP reports
• Cost capturing through the use of the internal CAFM systems, Coupa & SAP.
• Raising of Purchase Orders
• Reviewing aged purchase orders, correcting in P2P system and SAP.
• Providing support with month end billing and also providing financial objectives each month to show trends in the statistics.
• Identify correct billing types for internal orders based on contracts, escalating and rectifying as appropriate.
• Reviewing WIP, accrued income and debt to meet companies KPI’s.
• Contribute to the preparation and review of monthly reporting packs with Senior Management Team on financial performance of operations.
• Assist Contract Analyst with other month end duties as required.
• Support colleagues with processing of timesheets, sickness records and Purchase card logs when required.
• Support the wider contract with general administrative support as required.

LF Insert below.

• Purchase cards – Ensure all Pcard expenditure for the Framework is accurately logged and recorded.
• Service Partner – Reconcile all reactive works on a monthly basis for invoicing to schools.
• Ensure all subcontractor expenditure is accurate and consistent with quotes.
• GRIR – Actions completed in month
• Debt management
 
If you would like to apply for this position please send a CV or call 01772 428186 and ask for Jordan for more details.