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Contracts Administrator

  • Location:

    London

  • Sector:

    Human Resources

  • Job type:

    Contract

  • Salary:

    Up to £12 per hour

  • Contact:

    Jack Fellows

  • Contact email:

    jfellows@aktonrecruitment.com

  • Job ref:

    JFL40_1623250260

  • Published:

    5 days ago

  • Expiry date:

    2021-07-09

  • Startdate:

    21/06/2021

Contracts Administrator required for a fantastic contract based in Stratford

The Role

The role of the Contract Administrator is to assist in ensuring the smooth running and operation of the Arriva
Rail London Contract. Keeping up to date with all files, correspondence, invoicing, PPM and KPI duties etc.
Your role will be to provide administrative support covering finance, purchasing, maintenance and general
support to the Op's teams as and when required.

Main Responsibilities/Duties Include: -

  • Run daily Jeopardy Report
  • Quote Admin
  • Raise Purchase Orders & Receipt Orders in Coupa (Reactive, PM & Quoted Works)
  • Keep relationship with Suppliers and Sub-contractors
  • Run daily Third-Party Report
  • Chase and manage all Third-Party outstanding faults and progress through to completion.
  • Update and maintain SharePoint documentation and records
  • Provide back-up support for Helpdesk as required to support business needs
  • Reporting
  • System and Process Training
  • Auditing of CAFM system
  • Raising purchase orders in COUPA and necessary reports, ensuring all supplier invoices are accurately
  • and efficiently processed in accordance with company policies and procedures
  • Liaising with suppliers and sub-contractors, chasing outstanding works and invoices
  • Respond and action emails in a timely and professional manner
  • Prepare and generate documentation and reports for Management and/or the clients as requested
  • Excellent communication skills, including answering telephone calls, communicating with Engineers,
  • Customers, suppliers, and sub-contractors as and when required
  • Provide back-up support for Operations, Office and Senior Managers as required to support business
  • needs
  • To comply fully with the requirements of the Company's Policies and Procedures
  • Obtaining, checking, and uploading statutory certification and engineer's worksheets to CAFM system
  • and shared folder

The Contract

  • £12 per hour (Paid via Umbrella Company - Rate Uplifted to cover charges)
  • Temp to Perm
  • 08:00-17:00

The Requirements

  • Previous experience in a similar role is desired
  • Proficient IT skills: with the ability to use various computer packages proficiently, including, Coupa, PlanOn Universe, Word, and Excel.
  • A professional and courteous manner are always required, along with the ability to communicate
  • effectively with key stakeholders including senior management, customers, staff teams and clients
  • Excellent organisational skills: the ability to manage and organise heavy workloads, prioritising
  • relevant business needs
  • Excellent interpersonal skills, the ability to understand and liaise with others
  • Ability to handle conflicting workloads and to work under pressure
  • Ability to set and achieve targets via effective engagement with stakeholder groups
  • Strong communications skills and plain English writing skills.
  • A previous customer service representative or 1st line support role is desirable but not essential
  • Basic Maths and English

If interested please call Jack on 01772 428186 or email